Importance of Document Management in Industrial Construction

The concept of documentation is important in many industries, and the world of industrial construction is no exception. There are several ways that proper construction documentation helps move a project forward efficiently, and ensuring you’ve covered all such areas ahead of your project is very important.

At Redi, we’re here to offer unmatched industrial construction solutions to clients around Wyoming and Colorado, and documentation is just one of numerous themes we’ll assist you with. What do we mean when we talk about construction document management, what are some of the key tenets involved here, and which major benefits come with a strong approach in this area? Let’s have a look.

Defining Construction Document Management

Proper document management involves the collection, storage and sharing of documents that relate to a specific construction project. This could include blueprints, design plans, material lists and more. It’s important for such documents to be shared within an agreed-upon platform, so that all parties involved in the project have access to the same information. This allows for a level of consistency and accuracy in the completion of any construction task.

When documents aren’t managed properly, delays can occur as people try to find new versions or search for lost files. Even small delays can add up to very large costs, so it’s important to manage documents in an efficient way.

Key Tenets of Industrial Construction Document Management

There are a few important elements that play a role in document management for industrial construction today. These include:

• Document access: While paper documentation was the only option for many years, the use of digital documentation has become increasingly popular. This allows for documents to be accessed from any location at any time, which can make communication much more efficient.
• Document control: It’s important to track who is accessing and editing documents, as well as when they are doing so. This helps ensure that documents aren’t being changed without permission or edited in a way that goes against standards.
• Document versioning: Whenever changes are made to documents, it’s important to update the version number and keep track of any subsequent changes. This ensures everyone is working with the most up-to-date information.

Getting a bit more specific, some of the distinct areas that will typically be covered in these documents include:

• Blueprints: This typically includes both construction drawings and electrical schematics.
• Contracts: Any agreements between the owners, contractors, subcontractors and suppliers should be stored as documents in this system.
• Change orders: If any changes are made to a project throughout its duration, these need to be documented so everyone is on the same page.
• Policies and procedures: This will include safety protocols, environmental regulations and other such legal requirements.

Benefits of Document Management

In addition to avoiding the delays that can come with improper document management, there are several benefits of proper industrial construction document management. These include:

• More reliable data: By using up-to-date information, designers and contractors can ensure the accuracy of their designs. This, in turn, can help reduce the risk of errors and oversights, as well as improve quality control.
• Better cost management: With accurate data, it’s easier to track expenses in real-time. This helps ensure budgets are managed properly and projects remain on-track when it comes to spending.
• Increased collaboration: By having all documents stored in one platform, it’s much easier for teams to collaborate and share information. This can speed up production times while still ensuring quality standards are met.
• Benefits to accounting teams: Proper document management helps accounting teams quickly access the data they need for their financial reports. This can help simplify audits and make reporting easier.
• Easy to chart progress: Document management systems often include the ability to chart progress. This can help project managers quickly assess which tasks have been completed and what’s still left to do.

Overall, proper industrial construction document management is essential for any successful project. By having all documents in one place, it’s much easier to collaborate while ensuring that standards are met and budgets are managed properly. This can help any construction project move forward more quickly and efficiently, which is why it’s so important for all involved to understand the underlying concepts.

At Redi, we understand the importance of document management and have developed a comprehensive system to help you manage all your construction documents with ease. We provide integrated document control within our construction project management software, making it easy to access documents from any device at any time.

Our experienced team will also work closely with you to ensure everything is properly set up and running smoothly. Contact us to learn about any of our industrial construction services in Colorado or Wyoming – we’re standing by to take your call!